Have You Taken All Necessary Action To Protect Your Vulnerable Data?

When it’s digital time and almost all business activity has moved to computer screens, the issue of cyber security has become of the highest value and attention. Sensitive data digitally is threatened by many dangers, and if you are negligent in protecting it, you can pay a big price. Different companies have their security practices, but are you sure you’ve considered all the possible options? In this article, we’ll talk about virtual data rooms and how they can help protect your data.

Why are data room providers important for security?

Today’s technology provides many solutions for secure business file storage and sharing. However, not all of them can withstand the threats posed by cybercriminals. For example, email, which was created solely for exchanging emails, is now the most vulnerable platform for these activities. Now, exchanging sensitive data through this platform is strongly discouraged. 

Also, due to the mass exodus of companies and their employees to quarantine, the level of remote work, using various applications, has increased, because of this the number of cyber-attacks has increased significantly. So what is left for companies to do to keep their operations running at their usual pace using the Internet and its technology? 

Virtual data rooms are an ideal option to solve these problems. They are cloud-based spaces that provide adequate security for storing and sharing data at various levels of confidentiality. VDRs are proven to be secure, using state-of-the-art security methods comparable to those of military enterprises or banks. 

What features make virtual data rooms secure?

Data rooms have a certain base of features that are most commonly found in these platforms. Typically, most VDRs such as diliroom.fr are largely focused on security, and below we describe the main features that provide this security:

  • Secure encryption methods – With encryption, all documents you upload to the space are encrypted and become unreadable to unauthorized users. That way, even if data is leaked, it won’t have any value to cybercriminals, because they won’t be able to decrypt the documents. VDRs use encryption techniques, both at rest and during file sharing
  • Advanced permissions and restrictions settings – VDRs provide the ability to let unauthorized users into their space to perform numerical business transactions. So, to improve document security, administrators can control the visibility of documents and their interactions. You can prohibit copying, printing, forwarding, and downloading a document, as well as partially prohibit file visibility
  • Digital watermarks are built-in markers that indicate your ownership of a particular document. These tokens come in both visible and invisible forms, they also help control documents and see who interacts with them and how which also protects data from leakage
  • Two-factor authentication – This is additional logon protection, which requires not only a password and a login but also an additional one-time code that will be sent to the user’s phone number
  • Audit logs – VDR automatically provides administrators with an analytical report and analysis of all actions that have taken place in the space. You can see all the necessary information about users and data to stay informed and closely monitor everything
  • Single sign-on integration – This greatly simplifies the user experience in VDRs by allowing them to use the same set of credentials to log in and access multiple applications

Thus, the virtual data room is a great space not only for storing documents but also for sharing them and conducting various transactions.